PIA Graphic full text

Participatory Institutional Analysis

How it works:

Step 1: Engagement (only if external facilitating team is selected to conduct PIA)

The first PIA step is to engage with the organization to understand their expectations, concerns, and external circumstances that might affect the analysis process. It should be a meeting with the organization's management team to explain and give an overview of the process, the purpose and the benefits of PIA.  This step is the time to build partnership and agreement for the process.

Step 2: Data Collection

An analysis team composed of staff members at all levels is engaged, and information is elicited via a series of facilitated focus group discussions and interviews, over a three-day period, conducted by the facilitating team.  Participants are asked to rate the organization on a scale from start-up to mature, across all competency areas.

Step 3: Data Analysis

The facilitating team should analyze documents and data gathered, and present the findings, conclusions, and recommendations under each competency area to the analysis team. Final clarifications are made before the process goes into the next step of prioritization and planning.

Step 4: Prioritization and Planning

The facilitating and analysis teams are engaged in a session where priorities are set, based on the competencies and the relevant sub-categories, resulting in the development of an action plan that details findings, recommendations, priorities, execution dates, resources needed, and responsible parties.

Step 5: Feedback and Reporting

Based on the detailed data collected from discussions and the action plan developed, a summarized report is developed, along with a capacity development plan specific to the organization's needs, outlining the high-priority issues where the organization needs external support, as well as success indicators for each activity.